SOCIETY REGISTRATION

Society Registration

When a group of people get together for a common goal or a charitable cause, they form a society. To create a society minimum of seven people are required. The ‘Societies Act, 1860’ regulates these organizations. The norms and regulations might differ slightly from State to State.

Objects of a Society

To be legally recognised and registered under the Societies Act, the societies created must have a charitable purpose. These societies should be created for the advancement of the following charitable causes:

  • Literature
  • Knowledge
  • Science
  • Performing fine Arts
  • Maintenance of Libraries
  • Military orphan funds
  • Maintenance of Museums and galleries
  • Grant for charitable assistance
  • Any other cause as may be approved by the Government

Documents Required for Registration of Society in India

PAN Card

All members of the proposed society must provide their PAN card with the application.

Residence Proof

The proof of residence of all members of the society must also be submitted. Following are the documents that can be used as proof of residency:

  • Aadhaar Card
  • Utility Bill
  • Bank Statement
  • Passport
  • Driving License

Memorandum of Association

The society’s Memorandum of Association must be written, and it must include the following clauses and information:

  • The goal and work of the society for which it is being founded.
  • The information of the members who form the society.
  • It will contain the address of the society’s registered office.

Rules and Regulations of the Society

The Rules and Regulations of the society must also be planned, which will involve the following information:

  • The rules and regulations that will organize the society’s operations as well as the day-to-day operations.
  • It will include rules for taking the membership of the society.
  • Details regarding the society’s meetings, as well as the uniformity with which they will be held, should also be provided.
  • Information about the Auditors
  • Forms of Arbitration in the event of a dispute among the members of the society.
  • Ways in which the dissolution of the society will also be included.
  • Once the rules have been set, they can be altered. However, the new set of rules must be signed by the President, Chairman, Vice president, and the Secretary of the Society.

Covering Letter

A covering letter will be affixed to the beginning of the application, stating the purpose or goal of the society. All the society’s founding members will sign it.

Proof of Address

A duplicate copy of the address proof for the society’s registered office, as well as a NOC from the landlord, if applicable, must be included.

List of all Members

All members of the governing body, along with their signatures, must be provided.

Declaration

The president of the proposed society must sign a declaration stating that he is willing and capable of holding the said position.

All the documents mentioned above must be presented in two copies to the Registrar of Societies, and the required fees. When the registrar receives the application, they will sign the first copy as acknowledgement and return it whilst keeping the second copy for approval. Then, the registrar will issue an Incorporation Certificate after properly verifying the documents and assigning it a registration number.